Sayreville Soccer Club
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BYLAWS

 

Aug 7, 2011

Part I – General

Bylaw  101.  Name

Section 1.  This organization shall be known as the Sayreville Soccer Club (also known as Sayreville Soccer Association), hereinafter referred to as the Club.  The Club will maintain status as nonprofit organization under the laws of the United States and the State of New Jersey, and shall maintain its tax-exempt status under the Internal Revenue Code. 

Section 2.  The Club shall engage in lawful activity, none of which is for profit, pursuant to Title 15 of the New Jersey Revised Statutes and §501(c)(3) of the Internal Revenue Code.

Bylaw  102.  Objectives

Section 1.  The objectives of the Sayreville Soccer Club shall be to promote the development of youth through soccer.  To teach all aspects of soccer skills, including sportsmanship and fair play. To implant firmly in the youth of the community, the ideals of good sportsmanship, honesty, loyalty, courage, and reverence so they may be finer, stringer happier boys, and girls and growth be good, clean, healthier citizens.

Section 2.  The objectives will be achieved and providing supervised competitive athletic games. The coaches and/or members will bear in mind that the attainment of exceptional athletic skill, for the winning of the game is secondary, and the molding of the future adults is of prime importance.

Bylaw  103.  Memberships

Section 1.  Sayreville Soccer Club consists of residents from any area within the borough of Sayreville.

Section2. Any individual meeting the requirements as the age and residence with the borough of Sayreville, is eligible for active participation in the Sayreville Soccer Club.

Section 3.  The governing body shall have authority to suspend any member of the association whether the individual participating in the activities of SSC, whose conduct is consider as detrimental to the best interest of the Association.

Under no circumstances, however, shall such suspension take place until adequate notice and hearing are afforded the party being charged. In the event charges of misconduct are made against any child participating in the SSC programs, the coach(s) of the child charged shall appear with said child before the Disciplinary Committee convened to hear the charges. The parents/guardians also be afforded an opportunity to appear. 

Section 4. In the event any charges of misconduct are brought against an individual, such charges shall be heard before the governing body of the club.

Section 5. Members not meeting financial requirements can be suspended by the Executive Body.

Section 6. Additional individuals or teams from outside the area may be admitted to the Club at the discretion of the Board and the membership and upon payment of the required membership fee, providing they meet all other requirements of registration.

Bylaw   104.  Authority/Government

Section 1.  The governing authority of this Club shall be vested in an elected body known as the Board of Directors (Board), which shall exercise the right of decision on all matters pertaining to Club affairs.

Section 2. This Club shall be governed by an Executive committee all of whom shall be active members of Sayreville, unless they meet other provision of these By-Laws. The executive committee will consist of: President, Vice President, Secretary, Treasurer, Recreation Directors, and Travel Director.

Section 2.1. Exception to the residency rules can be added if the officer in question previously lived in the township and served the Club in the capacity of Officer, Director, Committee Member or coach; and has continued and will continue to attend all meetings; and will supply his own insurance and shall furnish proof of waiver of any claim against the Club.  The executive Committee shall rule on each individual case.

           

Section 3. All officers will hold office for a period of two (2) year. If the officer does not fulfill his or her responsibility, he or she will be removed and a new officer will be elected.

Section 4. The membership shall nominate candidate at the first regular meeting in November with the election of officers to take place at the first regular meeting in December following with those elected to take office at first week in January.

Section 5. The resignation from office of an elected officer or officers shall require the Executive Board to call a meeting of the Club, within 30 days, at which meeting the Club eligible member will nominate candidates for the vacant officer(s) and elect a person to fill in unexpired portion of the resignee(s) term of office.

Section 6. Appointment Director Representatives will be made by executive board.

Section 7. The fiscal year of this association shall commence on February 1, and expire on January 31.

Section 8. All maters concerning the policy of the SSC, shall be decided b a majority of the membership present at a regular monthly meeting.

Bylaw   105.  Laws of the Game

Section 1.  FIFA Laws of the Game as modified for youth and small sided games shall apply and be administered by the club and league rules.

Bylaw   106.  Fiscal and Seasonal Soccer Year

Section 1.  The Club's financial year shall be from Jan 1 to Dec 31.

Section 2.  The seasonal soccer year shall extend from August 1st through July 31st of the following year.

Bylaw   107.  Colors

Section 1.  The colors of the Club shall be Royal Blue and White.  Gray is an alternative.

Bylaw   108.  Rules of Order

Section 1.  The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall guide the Club in all cases to which they are applicable and in which they are consistent with the Bylaws and any special rules of order the Club may adopt.

Bylaw   109.  Dissolution of Club

Section 1.  Should the Club be dissolved, all monetary and physical assets remaining after payment of all debts shall be turned over to Sayreville Recreation Department or to another IRS tax-exempt charitable organization for programs promoting youth soccer in NJYS.

Section 2.  Should the club merge with another, all assets shall be transferred to the surviving entity by the end of the fiscal year.

Part II – Membership

Bylaw  201.  Equal Opportunity

Section 1.  The Club will not discriminate against any individual on the basis of race, color, religion, age, sex, national origin, disability, or sexual orientation. 

Bylaw  202.  Participation

Section 1. Participation is open to any youth soccer players ages 5-19, and to coaches, trainers, managers, administrators and volunteers who are not serving a suspension from participation by MOSA, MIDNJ, NJYS or any organization of which it is a member, any of its member clubs, or by any amateur soccer organization in its territory. (If the club hosts adult teams, this section and Sections 3-5 should be changed to reflect the presence of adult player participants and the registration obligations to the appropriate organizations.)

 

Section 2.  Youth Participants - Are registered players under the age of 19. They shall submit an application to the Registrar in the format prescribed by the Club. An annual fee established by, and payable to, the Club shall accompany all applications, with the exception of players on scholarships who must still submit an application. Acceptance by the Club shall constitute approval of the application provided space is available on a team for the player.  

Section 3.  Adult Participants- Are registered adults who are officers, directors, employees, coaches, trainers, managers, and other elected or appointed administrators who work on behalf of the Club. Acceptance of Adult Participants by the Club shall be subject to approval of the application and verification by NJYS that the person's risk status is "Approved".  The Club may not accept an individual who is restricted or suspended from participation by any sports organization.

           

Section 4.  Every player, coach, assistant coach, team manager, programs administrator, club officer, board member, club employee, and volunteer who acts as an official representative of the Club must be registered with the Club and NJYS, and the appropriate fees paid.

Section 5.  Both Youth Participants and Adult Participants shall be subject to NJYS's bylaws and policies as well as the Club's bylaws and policies.

Section 6.  All Adult Participants must submit to annual background checks in accordance with NJYS policies. 

Part III – Organization and Board

Bylaw   301.  Board of Directors

Section 1.  The Board of Directors (Board) shall be the representative governing authority of the Club.  The Board will conduct the business of the Club and shall be composed of the elected officers, and other elected directors. The number of directors may be modified from time to time, but the number shall never be fewer than 4.

Section 2.  The Board shall be comprised of the officers specified in Bylaw 302 and 5 directors at large. All elected officers and elected directors are eligible to vote on any matter before the Board.

Section 3.  A quorum for conducting business at any Board meeting shall consist of (Specify a percentage, e.g., 60%, or a specific number. A quorum should be more than half of all Board members in office and eligible to vote.) the voting members of the Board. The affirmative vote of a majority of the eligible voting members of the Board shall be required to adopt or amend Club policies.

Section 4.  Appointed coordinators and other ex officio members of the Board may attend meetings, participate in discussions, and provide advice to the Board but shall not have voting privileges at Board meetings. 

Bylaw  302.  Club Officers and Duties

Section 1. Officers

The club shall have the following elected officers:

                        A.        President

                        B.        Vice-president

                        C.        Secretary (responsible for maintaining the books and records of the corporation.)

                        D.        Treasurer

                                   

Section 2.  President

The President shall preside at all association meeting and see that al rules and polices of said Association are carried out. He or She shall represent the Association at all public functions unless a committee has been appointed to act in his or her place. The President shall have the power to appoint all committee to include: Publicity chairperson, Ways and Means Chair Person, Rules, Committee, Disciplinary Committee, Association Attorney, and two (2) auditors no later than one (1) month before the Association annual meeting for the specific purpose of auditing the books of the Association. The president is authorized to expend $250 per item with Executive Committee approval.

The president supervises all activities of the Club and Board.  The President shall be the presiding Officer at all Club meetings.  The President shall appoint committees as needed or when charged to do so by a majority of the elected officers and shall be an ex officio member of all committees.  The President shall be the official representative of the Club in all interactions with the public, except when another person has been given that authority by the President with the approval of the Board. The President shall act as the Risk Management Coordinator for the Club.

Section 4.  Vice President

The Vice President shall preside in the absence of the president. He or She assist the president with his or her duties and shall act as liaison between the president and the division representatives.

The Vice President shall assume the duties of the President in the President’s absence and otherwise assist the President as required. The VP shall serve as Club Parliamentarian and be a voting member of the Board.

Section 5.  Secretary 

The Secretary shall record and maintain on proper the minutes of all regular and special meetings. He or She shall be responsible for all necessary correspondences relatives to the administration of the Sayreville Soccer Club and shall notify members regarding special meetings. In addition, the Secretary shall keep and publish an accurate record of all meetings, maintain the files of the Club and be responsible for the preparation of the annual report, and be a voting member of the Board.

Section 6.  Treasurer

The Treasurer shall be responsible for all association finance, sign checks, and disperse funds as approved by the membership and report on the status of funds at all Association meetings.

In addition, the Treasurer shall be in charge of the financial affairs and activities of the Club, shall keep an accurate, informative, timely and verifiable record of all moneys received and disbursed by the Club, all assets owned or controlled by the Club and all debts owed by the Club.  The Treasurer shall maintain checking account(s) with signature authority vested in no fewer than three (3) Club officers with dual signatures required (for any expenditure in excess of ($250; or simply state on all checks).  The Treasurer shall disburse funds for authorized purposes in accordance with authorized procedures, prepare and submit annual financial information to the general membership and shall provide financial statements acceptable to the board at each regular meeting of the Board or as otherwise directed.  The Treasurer shall prepare, or cause to be prepared, all documents required to allow the Club to maintain its tax exempt status under the Internal Revenue Code and the laws of the State of New Jersey.

Section 7.  Recreation Directors

The recreation directors will conduct the recreation draft. The recreation directors should report directly to the Vice President.  The RDs are responsible to recommend coaches and Assistant coaches upon the approval of the Board Members. The RDs are also responsible to set divisions accordingly to numbers of registered players, inform them with updates, and assure accountability across the recreation division. Monitor behavior and adjust if needed.

Section 8.  Registrar

The Registrar shall be responsible for registering all accepted applicants within the Club, and registering those individuals with New Jersey Youth Soccer.  The Registrar shall certify birth dates as necessary and accept required forms and fees from Club participants.  All fees shall be given to the Treasurer for deposit. The Board may appoint assistant registrars to help the in performing the Registrar’s duties.

Section 9.  Travel Director

The Travel director reports to the president and is responsible to oversee all travel teams. He or she is responsible to monitor teams, collect monthly budget reports, maintain record of any complaints, make decision on filed condition, schedule make-ups or pre-play games, works hand-to-hand with MOSA and MIDNJ Representative, schedules tryouts, and reviews all travel packets prior of submission of approval. The TD is also responsible to cooperate with director of training. The travel director is also responsible to promote teams and support them to recruit players.

Section 10.  Field Maintenance Coordinator

The field maintenance coordinator will supervise filed maintenance activities for the recreation and travel divisions. He or She shall give a status report at each regular or special meeting. He or she shall have volunteers assigned over weekend prior of games to assure fields are ready and safe to play. The FMC in accordance with travel director make a final decision on status of fields during inclement weather. Upon decision, he or she is responsible to contact the Recreation Coordinators. The travel director will contact the Board Members and the respective leagues such as MOSA and/or MIDNJ.

Section 11.  Concession Stand Representative

Provide Finance report of goods at monthly meetings.  Cannot purchase goods without consent of a board member. CSR will manage a minimum of 4 parents during opening and closing of stand. In addition, stand will get 1st priority during special events (like tournament, tryouts, summer camp etc.) unless funds cannot sustain expense of event and/or not able to staff stand duties or voted to utilize outside contractor.

Section 12.  Photo Representative

This person is responsible to coordinate yearly activities with coaches and vendor. All events should be approved by board members, recreation director, and travel directors. All events must be approved by vendor’s agreement or contract. The PR is responsible to provide update at general meeting.  He or she must monitor and control vendor from event start to event close.

Section 13.  Recreation Referee Assignor

The RRA schedules and monitor young and adult referees during season. He or she is responsible to provide professional support and to assure that the referees comply with club rules. Submits report to Sayreville Recreation Department and assure that referees are paid every two weeks. He or she must submit and maintain a ref report to SSC. He or she will also coordinate refresher courses and provide feedback to SSC.

Section 14. Travel Referee Assignors

The TRA is responsible to assign travel refs. He or she works closely with travel director. The TRA will provide referee support during makes or special events.

Section 15. MOSA Representative

The MOSA rep, is responsible to attend monthly MOSA meetings and provide SSC with updates. He or she is also responsible to protect SSC and investigate when issues arise.

Section 16. MIDNJ Representative

The MIDNJ rep, is responsible to attend MOSA meeting and provide SSC with latest info. He or she is also responsible to protect SSC and investigate when issues arise.

Bylaw  303.  The Executive Committee

           

Section 1.  Shall consist of the elected officers and may conduct business on behalf of the Board between meetings of the full Board.  Such actions shall be subject to ratification by the full Board at the next regular business meeting.

Section 2.  The Executive Committee shall:

A.        Consider such matters of management or operational interest to the Club or Board as are brought before it.

B.        Appoint the members of any required hearing committee(s) for protests or complaints regarding conduct of coaches, spectators, parents, and/or players.

C.        Report all of the Committee’s actions to the full Board for ratification at the Board’s next regular meeting.

Section 3.  A quorum of the Executive Committee shall consist of 51% members.

Bylaw  304.  Player Development Director

Section 1.  PDD

The Board may appoint a PDD to manage the Club's coaches. If appointed, the PDD shall attend regular meetings of the Board and shall advise the Board on all issues relating to player and coach development. The PDD shall not be a voting member of the Board. The PDD shall be responsible for establishing a program of player and coach development and will be responsible for the following functions:

                        A.        Develop and carry out a Coach Development Program including scheduling and/or providing coaching clinics, conducting meetings for the coaches, setting policy and providing training related to acceptable behavior and other activities as appropriate to facilitate the training of the coaches and the players.

                        B.        Communicate to coaches’ information on programs, Club policies and general information relating to Club activities and team organization.

                        C.        Coordinate the recruitment and selection of coaches, subject to approval by the Board.

                        D.        Coordinate with the Registrar the assignment of coaches to teams.

                        E.         Report to the Board on all matters relating to coaching.

Bylaw  305.  Appointed Coordinators

Section 1. The Board may appoint coordinators to manage the programs that the Club provides. Appointed Coordinators shall serve for the seasonal year in which they are appointed, unless another term is set by the Board upon appointment. Appointed coordinators serve at the pleasure of the Board and may be removed by a majority vote of the Board at any Board meeting. Appointed Coordinators shall attend regular Board meetings, shall advise the Board on all matters pertaining to the programs under their jurisdiction, and may participate in Board discussions. Appointed Coordinators shall not, however, be entitled to vote on issues before the Board and shall not be considered in determining whether a quorum is present for conducting business at a Board meeting.

The Board is authorized (but not required) to appoint coordinators to manage the programs described in the following sections.

Section 1.  Referee Coordinator 

The Referee Coordinator shall establish acceptable qualifications for game officials hired by the Club.  The Referee Coordinator shall arrange training to develop referees for the club. The Referee Coordinator shall be responsible for scheduling referees for Club games and maintaining records for payroll as needed.  The Referee Coordinator should complete the Assignor Training Course and be certified by USSF.  The Referee Coordinator shall report to the Board on all matters and activities concerning referees. 

Section 2.  Coach Coordinator 

The Coach Coordinator shall be responsible for the coordination of player and coach development and will be responsible for the following functions:

                        A.        Develop and carry out a Coach Development Program including scheduling and/or providing coaching clinics, conducting meetings for the coaches, setting policy and providing training related to acceptable behavior and other activities as appropriate to facilitate the training of the coaches and the players.

                        B.        Communicate to coach’s information on programs, Club policies and general information relating to Club activities and team organization.

                        C.        Coordinate the recruitment and selection of coaches, subject to approval by the Board.

                        D.        Coordinate with the Registrar the assignment of coaches to teams.

                        E.         Report to the Board on all matters relating to coaching and recreational program.

                        F.         Develop and carry out a Micro Program.

The Board may assign assistants to the Recreational Soccer Coordinator help manage specific age groups.

Section 5.  Equipment Coordinator 

The Equipment Coordinator shall be responsible for the purchase, distribution, and management of uniforms and equipment for the Club. The Equipment Coordinator shall conduct inventories, and maintain appropriate records regarding distribution and storage of all uniforms, and equipment belonging to the Club. 

Section 6.  Field Coordinator 

The Field Coordinator shall be responsible for purchasing field maintenance equipment and supplies, organizing, and overseeing field maintenance activities, including field lining and goal post placement.  The Field Coordinator will provide for goal maintenance and replacement, nets, and goal anchoring needs. The Field Coordinator will select individuals to lay-out and line fields for play, and inspect goals and field equipment for condition and safety

Section 7.  Fund Raising Coordinator 

The Fund Raising Coordinator shall be responsible for carrying out any and all fund-raising activities approved by the Board. 

Section 8.  Team Parent Coordinator

The Team Parent Coordinator will work with the Team Parents selected to represent each team and coordinate activities and information distribution to the team coaches, players and parents.

Section 9.  Parent/Player Liaison 

The Parent Liaison shall enhance communications between the parents and the coaches, Team Parents, and the Board by relaying information, concerns and needs among those concerned.

Section 10.  Tournament Coordinator

The Tournament Coordinator coordinates all aspects of club tournaments and paperwork required for travel to tournaments hosted by other organizations.

Bylaw  306.  Election of Officers and Directors.

Section 1.  All members of the Board shall be elected at the general meeting.

Section 2.  The term of office shall be two (2) years, beginning immediately after the 1st of calendar year and has been adjourned.

Section 3.  No person may serve more than 4 consecutive terms in a single office position.

Section 4.  A majority of the votes cast in a specific contest shall be required to elect a person to the Board.

                        A.        If there are more than 2 candidates for a seat on the Board and no candidate receives a majority of the votes cast, the candidate with the fewest votes shall be eliminated and another round of ballots shall be cast.

                        B.        Voting shall continue until a candidate receives a majority of the votes cast

Bylaw  307.  Removal of Officers or Directors

Section 1.  A Board member may be suspended or removed from office for failure to meet responsibilities or for otherwise acting in a manner detrimental to the interests of the Club.

Section 2.  Suspension or removal of a Board member shall require a two-thirds affirmative vote of the eligible voting Board members, not including the person whose removal is in question. A vote to remove a Board member shall only be taken following a fact-finding hearing before the Board.

Section 3.  If the Board receives a complaint regarding the conduct of a Board member or otherwise becomes aware of allegations of misconduct regarding a Board member, the President or Vice President shall appoint an impartial committee of fact-finders to review allegations within 15 days. The committee shall present a report to the Board within 30 days of being appointed.

Section 4.  The person whose removal is in question may attend the meeting at which removal is on the agenda and may offer information and discussion regarding the allegations. The person whose removal is in question shall not participate in any vote regarding the removal and shall leave the room in which the meeting is being held if so requested by any voting member of the Board.

Bylaw   308.  Filling Vacant Offices

Section 1.  Vacancies occurring subsequent to elections shall be filled by a majority vote of the Board within 60 days of the vacancy occurring.

Bylaw  309.  Committees

Section 1.  The Board may create committees for the purposes established by the Board. The duration of such ad hoc committees shall be established by the Board. The Board may adopt policies that specify details of committee formation, staffing, and reporting to the Board.

Section 2.  The President shall be an ex-officio member of all committees established by the Board, although the Board may appoint another person to chair the committee.

Part IV – Meetings

Bylaw   401.  Board of Directors Meetings

Section 1.  Regular Board Meetings shall be held monthly at the time and place designated by the Board. The Board shall publicize to the membership the time and location of regular Board meetings.

Section 2.  Executive Committee or Special Board Meetings shall be held at a time and place specified by the President, or by a majority vote of the Board or Executive Committee.  Special meetings may be called upon 7 days and a minimum 2 days notice to members.

Section 3.  The Board shall set the order of business for all business Meetings. 

Section 4.  A quorum for the board meeting shall consist of voting members of the board.

Bylaw   402.  General Membership Meeting

Section 1.  The Annual General Membership Meeting (AGM) shall normally be held during the 2nd week of December. At this meeting election of officers will occur.  Voting shall be by the eligible voters as specified in Bylaw 302 Section 1.

Section 2.  Special Membership Meetings may be scheduled or called by a majority vote of the Board.

Section 3.  The Board must provide not less than 7 days notice to eligible voting members prior to any membership meeting.

Section 4.  The Board shall set the order of business for General Membership Meetings.  Bylaw revisions shall be submitted to the membership per bylaw 701.

Section 5.  A quorum for action at a membership meeting shall consist of the eligible voting members present at the meeting. A majority vote of those eligible members present at any membership meeting shall be required for approval of any issue brought to a vote at such meeting

Section 6. When an officer of the association has been absent from three (3) consecutive meetings, the President and/or Secretary will inform such officer of his or her delinquency and request in writing that he or she appear at the next said meeting. If after such notification the delinquent officer fails to attend scheduled meeting and no further explanation is received by the Association it shall considered that the said officer has Officer has resigned and such fact should be duly recorded in the minutes.

Section 7. The coach of each team must attend 3 meeting per season and a total of 6 meeting per year. 

Section 8. Roberts Rules of Order shall govern the proceeding of all meetings except where same is in conflict with the character or By-Laws of SSC.

Part V - Administration

Bylaw  501.  Policies

Section 1.  The Board may adopt policies to govern the operations of the Club. A majority of vote of those Board members present at any Board meeting at which there is a quorum is sufficient to adopt, repeal, or amend a policy.

Section 2.  Once adopted, a policy will govern the operations of the Club until amended or repealed.

Section 3.  The Board shall make appropriate provisions to inform its members of Club policies.

Section 4.  The lowering and raising of registration fees for membership in the Association shall be discussed and shall be determined by the governing body. Any action thereon shall a 50% of the voting power of members present at any regular monthly meeting or special meeting called for that purpose.

Section 5.  Awards and/or Awards ceremonies shall be at the discretion of the Governing body of Sayreville Soccer Club.

Bylaw  502.  Financial Policies

Section 1.  The Board shall adopt financial control policies that provide details for the handling of the club’s financial affairs. Such policies shall be reviewed annually and modified as required by the club’s auditors.

Section 2.  The Board shall establish a budget for each year within the first 3 months of the new fiscal year.

Section 3.  The Board shall cause an annual review of financial statements by an independent source. 

Section 3.  The Board shall cause tax reports to be prepared and submitted to the IRS in accordance with IRS rules for non-profit and tax exempt organizations.

Section 4.  The Treasurer shall provide financial statements acceptable to the board at each regular meeting of the Board or as otherwise directed.

Section 5.  The governing body shall decide all maters pertaining to the finances of the Association, and it shall be a permanent policy to place all incomes in a common Association treasury, directing the expenditures of same in such manner as will give no individuals or team an advantage over others.

Section 6.  All books and financial reports of SSA shall be audited once annually by auditing committee.

Bylaw  503.  Referees

Section 1.  Referees selected by the Club shall serve as independent contractors.

Section 2.  Any individual referee receiving more than $600 in a calendar year shall be issued a 1099 tax form which shall be filed with the IRS.

Section 3.  All referees shall be USSF certified.

Part VI – Grievance, Protest, and Appeals

Bylaw   601.  Grievance, Protest, and Appeals

Section 1.  The Club and its Board of Directors shall follow procedures for handling protests and appeals in accordance with the principles of due process.

Section 2.  Submission of a Grievance, Protest or Appeal shall be in writing and shall indicate the specific charges or alleged violation, and resolution desired.

Section 3.  All club procedures shall comply with SSC policies and the SSC Grievance, Protest, and Appeal Manual (GPA Manual).

Section 4. The Board shall adopt policies that specify any additional procedures not provided in the GPA Manual, including any fees that will apply to initiating claims with the Club.

Bylaw   602.  Hearing Procedures

Section 1.  Hearings will be conducted in accordance with the rules of the Sayreville Soccer Club GPA Manual.

Section 2.  The Board will adopt policies as needed to supplement the GPA manual.

Section 3. Grievances will be heard by the Board as scheduled by the Executive Committee. Procedures for conducting the hearing will be set by the Board based upon the nature of the issues presented in the Grievance.

Bylaw  603.  Hearing Procedures - Sponsored Competition

Section 1.  The Board shall approve Rules of Competition for any tournaments or leagues sponsored by the Club.

Section 2.  Copies of the Rules will be distributed to participating teams when they register for the event.

Section 3.  Any protests or complaints arising from the sponsored event will be heard by the event director (or designee) in accordance with the Rules. The Rules will provide for a final decision on any complaint or protest before the next scheduled match of the affected parties.

Section 5.  The decision of the event director shall be final and shall be verified in writing and retained in the club records.

Section 6.  Complaints of referee abuse or assault will be promptly forwarded to SSC.

Section 7.  The event director shall submit a complaint to the Club regarding the conduct of any Club member participating in the event if the event director believes that the conduct that is the basis of the complaint merits disciplinary action greater than a ban from participation in the current event session. Referrals from the event director will be handled as a misconduct complaint in the manner specified in the SSC GPA Manual.

Bylaw  604.  Appeals Process

Section 1.  Appeals of the results from any hearing conducted by the Club must be submitted to Sayreville Soccer Clubs required by the NJYS GPA Manual. There shall be no appeals of Club hearing decisions heard by the Club.

Section 2.  The decisions or sanctions imposed shall remain in effect until the time limit of the sanction has expired, or the decision is overturned by an appeal.

Part VII - Risk Management

Bylaw 701.  Risk Management Policy

Section 1.  The Club will comply with the provisions of the NJYS Risk Management Policy.

Section 2.  The President shall be the Club’s Risk Management Coordinator. (If another officer, e.g., the Vice-president, is to serve as the risk management coordinator, that office should be identified here and NJYS’ risk manager must be notified of the office that will serve in that capacity  and contact information for the person who occupies that position. Changes in the individual filling the office must be promptly provided to NJYS.)

Section 3.  The President shall have authority to enter into a Conditional Approval Agreement with the NJYS Risk Management Coordinator only upon approval of the Board.

Section 4.  The President will consult with the NJYS Risk Management Coordinator regarding any concerns about the criminal history of any person who is, or has applied to become, a registered Adult Participant in the Club.

Section 5.  The President shall promptly notify the NJYS Risk Management Coordinator upon learning that any Adult Participant in the club has been formally charged with, or has been convicted of, a crime.

Section 6.  The Board may adopt a risk management policy that provides guidance to the club regarding the suitability of accepting a person to be a club Administrator. Any such policy shall not allow acceptance of a person who is disqualified by NJYS, but it may provide for the disqualification of a person who has been approved by NJYS.

Part VIII – Amendments

Bylaw  801.  Bylaw Changes and Amendments keep

Section 1.  Changes or amendments to these bylaws may be adopted at any General Membership Meeting upon two-thirds (2/3) majority vote of the accredited voting members present.  Each eligible person may only cast one vote, regardless of the number of offices held. An eligible person is defined as a Board Member, Director or appointed positions.

Section 2.  A proposed change or amendment must be submitted in writing to the President or Secretary of the Club not later than thirty (30) days before the General Membership Meeting.  Such changes shall be transmitted to Board Members and eligible voting members of the Club not later than fifteen (15) days prior to said meeting.

Bylaw  802.  Provisional Bylaw Changes

Section 1.  The Board, by a two-thirds (2/3) majority vote, may create temporary bylaw changes for governing specific cases or occasions not provided for in the Bylaws, but which may be necessary for the Club to meet required objectives.  Provisional changes so adopted will be submitted to the membership in accordance with Bylaw 801 as a proposed Bylaw amendment at the next General Membership Meeting.

Bylaw  803.  Severability and Precedence

Section 1.  Any section of these bylaws considered to be in violation of applicable laws shall not affect the remaining sections that are in compliance with those laws. 

Section 2.  The bylaws and policies of the organizations of which the Club is a member shall take precedence over these bylaws. The Board shall submit an amendment to these Club bylaws at the Club’s next General Membership Meeting to eliminate the cause of any conflict.

Bylaw  804.  Requirements

Section 1.  Each Team coach, Officer and all membership shall be made available via website with a copy of the By-Laws and Rules of the Sayreville Soccer Club.